Interested in Having a Rustic Farm Wedding?

**At this time, Humphrey Farm does not have an indoor venue which will facilitate a large wedding.  We can offer large covered shelters and tents of all sizes to make your

wedding a beautiful event. 

What Can Humphrey Farm Offer You? 

Do I need to schedule an appointment to tour Humphrey Farm? 

Yes, we highly recommend you schedule an appointment to view the venue.   We may have an event or be unavailable if you happen to come by without an appointment. You may schedule an appointment by simply contacting us at

www.humphreyfarmnc.com

 

What is the maximum capacity of the venue?

Our packages go up to approximately 200-250 people, however our covered areas (two shelters) can comfortable hold approximately 60 people buffet style. More people may fit in different arrangements and style events.  If you need to utilize excess space to accommodate your larger event then you may consider renting a tent to set up next to the barn.

 

What is the minimum capacity of guests accepted at the farm for weddings?

This number may vary and depends on the time of year.  During the busiest time of the year - spring and fall, as well as weekends, the minimum is 100 guests.  The prices we charge are based on 100 attendees.  if you have less than 100 attendees, the prices would remain the same. 

 

Is it less expensive to host my event during the week or time of the year?

For a wedding yes, we can offer a slightly lower rate for weekday weddings compared to weekend dates. 

 

What does the rental include?

We would be happy to email you a Services and Amenities Package. 

Are there blackout dates for booking my party?

Yes, we do not book private events on certain Saturdays during the months of April-June and September-November unless we are less than 30 days out from the event date. Due to this time of year being wedding season, we must make it available to potential couples prior to opening these dates to small parties.  Also, keep in mind we host several larger festivals and events, as well as, a Saturday Market which runs from 9-1.  The best thing is to look at our Events Calendar to determine if a date is available, or contact us. 

 

Can I hold a date until I am 100% sure?

Unfortunately, we cannot hold dates. Our dates are available on a first come, first serve basis.  A date can only be held with a contract and 50% non-refundable deposit.  If the event is a wedding, we do require either one or both of the person(s) getting married to be one of the responsible parties.

 

Do you require a security deposit?

Yes, we require a refundable $500 security deposit to be secured 30 days prior to the event. This deposit will be refunded upon completion of the event without any damages or excessive clean up.

 

What payment types do you accept?

We accept cash, checks, money orders, and all major credit cards.

 

Can I make payments up to the final payment date?

Yes, you may even leave a card on file to call in payments or have automatic deductions.  But the wedding must be paid in full at least 30 days prior. 

 

Are there any additional costs?

There are no additional costs associated with your package unless you choose to upgrade your package or add additional amenities or services. The amenities listed are available as an inclusion in your package. Any charges above and beyond the standard fees will be part of the contract. 

 

Am I required to obtain special event insurance?

As the host you are responsible for anyone present at your event - including guests and vendors. We do highly recommend event insurance, as it will cover your expenses in the event of weather cancellation, etc. Humphrey Farm can provide you with some local insurance companies that offer this or you may obtain on your own. 

What is your alcohol policy?

Humphrey Farm has a beer/wine permit through the NC Board of Alcohol.  We may also serve champagne.  We do not allow self-serve alcohol.  There is an additional fee for bartenders and wait staff, The required amount of bartenders and wait staff depends solely on the number of guests.  You may NOT bring your own wait staff and bartenders, as we have hired individuals who we have trained and who has taken an Alcohol Serving Class through the NC Board.  Tips are optional.  Humphrey Farm can handle alcohol sales/service in two ways.  A.) You can buy a pre-determined Open Bar Package. Once that limit has been reached, then the Bar reverts to a Cash Bar.  B.) You can purchase a certain amount of Wine for the Tables.  C.) You can have a Cash Only Bar.  We can combine any of the packages, as well.  We will have to ID anyone who we feel is not 21 years of age.  

 

Am I required to use Humphrey Farm Preferred Vendors or may I use my own?

The list of preferred vendors is available for you to use however is not required. Our preferred vendors are pre-approved and provide an excellent level of service.   Should you provide your own vendors or service you may require additional verification and permissions to utilize your own vendors.  We will require the names and contact information to all Vendors outside of our preferred Vendor.  We are NOT responsible for any Vendor, regardless if they are preferred or not. 

 

What are your rental times?

The package you choose determines your start and end time. Rentals may start as early as 9 am. An event can end as late as 12 am however, louder music must be cut off by 11 pm.  A lower volume can be used after 11pm. 

 

What if I need more time for my event?

Additional time may be available at an hourly rate and must be pre-approved by Humphrey Farm. 

 

What does Humphrey Farm do to prepare for my event?

Thirty (30) days prior to your event we will collect a small checklist and layout from the host. The checklist includes several questions we need addressed to prepare our staff and our venue for your event. This checklist also provides us with your hired vendors so that we may reach out to them to address any of their questions or concerns they may have prior to the event day as well as collect any of the required documents for vendors not already pre-approved. The layout is a small drawing of how you would like the tables/chairs placed at our venue.

 

Do I need to hire a wedding coordinator?

While we do not require you to hire a coordinator we do highly recommend at the very least a chosen coordinator for the day of the wedding.  Coordinators can ensure that all tasks are complete and that the flow of your day is seamless. 

Please keep in mind that Humphrey Farm is there to make sure your day is successful, but that includes any behind the scenes activities.  It does not involve the coordination of music, the wedding party, etc.  We do offer an in house Wedding Coordinating service at an additional cost.

 

Do you have a sound system?

No, you will need to provide your own speakers and sound for music and microphone purposes. Most DJ’s will provide their own system for sound and microphones.

 

Do you have a place for the Bride to get ready?

At this time we do not have a Bridal Preparation Area, but one of the Add-Ons is a large air-conditioned Glamour Trailer you can rent for the day.  It includes 3 make-up areas/chairs as well as a large space for getting dressed.  

Do you have a kitchen?

No we do not have any kitchen or prep area.  Most caterers will create a prep area by bringing additional tables and any other needs they may have. Some caterers will have a “kitchen on wheels” in which they may park in our designated area and set up there. Additional rules/requirements for caterers and/or food service will be explained in our contract.

 

Do you have permanent bathrooms and changing areas? 

No, at this time we cannot offer permanent bathrooms and changing areas.  We are an outdoor event area, and rely on Porta Potties.  While this may not sound ideal, we work with two porta potty vendors who offer spacious double-sized potties which are extremely clean and well-cared for.  We also have a Vendor, Rockin’ Game Party, that offers a heated and air-conditioned Glamour Truck for the Bridal Party and Gaming Trucks for the Groom’s Party. 

 

What do we do during inclement weather?

When planning an outdoor event you should always consider a “Plan B”. Our facility does not include an enclosed barn.  Although we do have three covered areas, they may not be large enough for your particular event.  It is suggested you inquire about using a tent as a pre-caution. 

 

What do I do if it happens to be extremely hot or extremely cold on my event day?

We are an outdoor wedding venue and perfect weather cannot be guaranteed, however you may consider ways of making it more comfortable.  Heaters and fans may be rented from a rental company, for example.  We do have (3) covered areas which will provide some shade from extreme heat.  If you would like more shaded areas you may consider a tent for the outdoor areas.

 

What about pests?

Humphrey Farm is an outdoor venue.  We strive our best to manage Mother Nature including year around pest control and ground maintenance. The week of your event we will fully inspect the venue for any pests that may need to be tended to. Our ground maintenance helps keep bugs and wildlife at our most possible minimum. We suggest you bring bug spray and/or citronella candles/torches to place out around the outside of the venue.

 

What about décor? Can I decorate the location?

Yes, you may decorate the farm and your tents/tables in any manner you rpefer.  This is YOUR event.  That said, for safety reasons, we do need to know your plans so they can be approved.  NO OPEN candles.  All candles must need to be contained within a lantern or glass jar, etc.  Humphrey Farm offers a myriad of decoration ideas that can be customized to meet your colors and theme.  Ask about what we can offer if time is an issue. 

 

Do I get time to rehearse my ceremony on site?

Yes, upon booking a wedding with us you are eligible for practice time the day prior to your wedding, at an extra cost.  This will be scheduled at our discretion however we will try to accommodate your scheduling.

 

Does Humphrey Farm handle my set up and clean up?

Humphrey Farm includes a basic production for set-up.  We will set up the seating area and other services that are rented through us.  If Humphrey Farm has been hired for decor or table arrangements, etc - we will set them up, as well.  If the Bride is creating her own decor, we will not be responsible for setting up this decor, unless it has been contracted.  All other décor is at the responsibility of the host or who the host may hire. Humphrey Farm will also tend to the restrooms and the trash receptacles throughout the event.  There is a $250 Clean-Up fee which will be taken from your deposit.  Humphrey Farm will handle the breakdown of guest/service tables, chairs, and linens, etc - only if they have been contracted through us.  The Farm must be taken down and rentals removed by 6pm the following day.  Items left after that time will inquire a $50/hour charge, taken from your security deposit. 

 

What table linens are included?

We have partnered with Island Essentials to provide you with quality linens at an affordable price. You are able to choose from their classic linen fabric in the color choices available. Your venue rental will include table cloths for all guest tables, either a choice of napkins for all guests or table runners for each guest table, and table cloths for all service tables that are included within your package. Material upgrades or additional linen request are available however additional costs may apply.

Please contact us to set up a time we can talk about your special day...

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